Shawnee Holiday Auto Attendant Message Configuration

The Shawnee after-hours auto attendant message for holidays is controlled via this website:

https://businessvoice.vyvebroadband.com/

A user at an extension will need to record a greeting (option 5 in the voicemail menu).  Once the greeting is recorded, admin users can do the following to enable the message:

1. Open a new browser tab or window and go to the BusinessVoice site

2. Click the Locations & Groups option under Admin Tools on the left side

3. Click on the Users link for the site

4. Locate the extension and click on it

5. In the user information pane, locate the "Basic Features" section.  Click the "View All Features" link at the bottom

6. Expand the Announcement Repository section by clicking the right arrow icon

5. Locate the announcement.  It will generally be labelled Voice Portal [Date and Time].  Download the file and listen to it to verify

6. Rename the announcement on your computer to a meaningful name (eg. Labor_Day_2022, Christmas Message 2021, etc...)

7. Click the Locations & Groups option under Admin Tools on the left side

8. Click on the Users link for the site

9. Locate extension 164 and click on it

10. In the user information pane, locate the "Basic Features" section.  Click the "View All Features" link at the bottom

11. Expand the Announcement Repository section by clicking the right arrow icon

12. Click the Add button

13. Type in a meaningful name for the announcement so you will easily recognize it later (Thanksgiving 2023, 091421 Cleaning, etc...)

14. Click the Browse button and locate the message file you downloaded and renamed, probably in Downloads.

15. Click Open and upload the file.  If it is not very long, it may not look like it has uploaded.  Uploads are very quick.

16. Click Save in the Announcement window after you verify that the name and file are what you want to enable.

17. Click on the extension on the left side of the window under the "User Services" section.   You should still be on extension 164.

18. In the "Voicemail" section, click the "Manage Greetings" button

19. When the Manage Greetings option opens, click on the field below the buttons in the Busy Greeting section.

20. Select the greeting you just uploaded.  It will be listed by the name you gave it in step 13.

21. Repeat for the No Answer Greeting section below it.

22. Scroll to the bottom and click Save.

The automated greeting should now be set.  Verify the message by calling extension 164 and letting it ring until you hear the greeting.  If it is not the greeting you expect, listen to the file you uploaded in step 14.  If it is not correct, repeat the procedure from step 1.  If it is correct, go back to the BusinessVoice site and start at step 18 and verify the greeting was successfully saved as the No Answer and Busy greetings.

Once all things are verified working, you can log out of both websites safely. 

If there are any issues or errors during this process, please contact the Technology department, or email helpdesk@shawneeok.org about the issue.

Rev. 2_9.8.2025ma