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Password Managers

Creation date: 10/20/2025 5:05 PM    Updated: 10/22/2025 11:31 AM   bitwarden keepass login password manager security
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Overview
A password manager is an application that stores and organizes login credentials and related data in an encrypted location. Instead of remembering multiple unique, complex passwords, you only need to remember a single master password. 

Why Use
  • Eliminates reusing the same password across multiple sites which is dangerous, if one site is breached, all accounts are vulnerable
  • Eliminates simple, easy to guess passwords by autogenerating strong, random complex passwords
  • Eliminates writing passwords down on paper or saving in unencrypted documents
  • Eliminates using the "forgot password" feature constantly
  • Eliminates typos by auto-filling in credentials

Best Practices
  • Only use reputable password managers approved by IT
  • Use a strong master password.  Make it long and memorable. If you forget it, you lose access to your password vault.
  • If the manager allows, enable two-factor authentication (2FA) which will protect your vault even if your master password is compromised.

Password Managers
  • KeePass is deployed to all staff computers
  • Bitwarden is deployed for IT staff

KeePass

KeePass is an open-source, locally managed password manager.

At PLS:

  • KeePass is installed automatically on all staff machines.
  • Each user maintains their own password database file (.kdbx).
  • IT can assist with configuration and backup, but only you can unlock your vault.
KeePass Basics
  • Open KeePass from your Start menu or desktop shortcut.
  • When prompted, create a new database, save it to your OneDrive, and set a strong master password. Use a memorable phrase including special characters, mixed cases and numbers instead of a simple word.
  • Add new entries by clicking “Add Entry” (the key icon).
  • Enter the site name, username, password, and any notes.
  • Always lock KeePass (Ctrl+L) when stepping away from your computer.
KeePass Interface

KeePass Organizing Your Passwords
  • Create groups (folders) to sort entries. Some are auto-created, you may use or delete these and create your own (General, Windows, Network, etc).
  • Use notes in each entry to store details like security questions or PINs.
  • You can search for entries using the top search bar.
Adding Your First Entry
  1. Click the key icon or press Ctrl+I.
  2. Fill in:
    • Title: (e.g., "Brodart Login")
    • Your Username
    • Your Password (by default a complex password is auto-generated - delete to create your own)
    • URL: (optional, for quick site access)
  3. Click OK to save.
Copy & Paste Securely
  1. Double-click the username or password field in KeePass. It will copy to your clipboard for 10 seconds, then automatically clear for safety.
  2. Paste it into your login page and you’re done or use the Auto-Type button to fill in both username and password 
Bitwarden
A secure, cloud-based password manager that helps you store, manage, and access your passwords and other sensitive information safely. It’s available as a desktop app, web vault, browser extension, and mobile app. 

At PLS:
  • Purchased for IT staff
  • Allows shared credential management collections
  • Requires 2FA
  • Provides event logging audit trail
  • See tech-only Bitwarden article
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